Working With Children (WWC) Procedure


Are you working with Children from West Pymble Football Club as a volunteer or in a paid position?

If yes, then you will need a Working With Children (WWC) clearance before the season starts, even if your child is in the team you wish to be associated with.

Teams with players 17 years or below will not be able to start the season until a manager and coach has been allocated to the team and their WWC clearances have been verified by the club's Member Protection Information Officer.

A Working With Children (WWC) number is provided by the Office of the Children’s Guardian NSW and it verifies a person has not been convicted or charged with a crime against a child in Australia. Part of the process involves checking a person’s national criminal history and their juvenile records. For more information regarding this process go to:


To help keep children safe from harm, Football NSW have made it mandatory for each football club to confirm each adult working with children has a valid WWC number, and their WWC status has been checked by the football club before they commence their role. Football NSW have stipulated each club must have a Member Protection Information Officer (MPIO) to complete these checks.


So if you are 18 years or older, and working with, or supervising any players at WPFC who are 17 years or younger, in a paid or volunteer position, you are working in a child-related role. Roles within WPFC include coach, manager, referee, trainer, physiotherapist, technical director, youth coordinator, Committee member or MPIO. Official referees are now also required to obtain a WWC and provide their referee branch with a valid WWC Number.

If your role with the club is paid (through salary, allowances, gift vouchers or other forms of payment) you will need a paid WWC number (this process will cost you $80). If your role is strictly voluntary you will need to apply for a voluntary WWC number (this process is free). A paid WWC is valid for both paid and volunteer work. A volunteer WWC is valid for volunteer work only. A paid position WWC number looks like this: WWC123456E. A voluntary position WWC number looks like this: WWC1234567V.

Instructions on the WWC process are below.

The Working With Children Policy for WPFC can be found here.

How to register with the club as a volunteer (paid or unpaid) and get WWC clearance.

  1. Create a new Play Football account, or login to our existing account.

  2. Register as a volunteer for our Club

  • click on this link

  • login to your account

  • click on 'Get Started'

  • select yourself as the person to register and click 'Continue'

  • select the role you are interested in performing (coach, manager, volunteer) and select a sub-role from the drop-down menu and click 'Continue'

  • Complete your details and click 'Continue'

  • Upload a photo of yourself (passport style) and click 'Continue'

  • complete the Working With Children information and click 'Continue'

  • review your details, accept the terms and conditions, and click 'Continue'

  • submit your application

  • email the club’s MPIO at confirming you have:

    • registered as a volunteer

    • your full name

    • your date of birth

    • what your volunteer position is (i.e. manager, coach)

    • the team you will be working with


What happens next?

The MPIO officer will then:

  • verify and record your WWC check has been completed and cleared;

  • inform you and the WPFC Committee that WWC clearance has been made;

  • advise your details t to the club's Registrar to have them allocate you to your relevant team and position;

  • if your WWC clearance is not successful, the MPIO will advise that you were unsuccessful and you will be unable to work with children at WPFC.

If a person gets convicted or charged with a crime against a child, their WWC number gets cancelled or surrendered by the NSW Office of the Children's Guardian. This Office then notifies our club that the person no longer has WWC clearance. Our MPIO will then contact the person and the club's Committee to advise that person is no longer able to work with children at WPFC.


Instructions on how to obtain a working with children (WWC) number

  • Go to, complete the online process, and take note of your Application Number.

  • Take your Application Number and proof of ID to a NSW Service Centre (Motor Registry) and complete the process (there is no fee for a volunteer WWC, and $80 for a paid WWC). You will receive your WWC Number by email over the next week or so (sometimes faster).

  • Register as a volunteer for the Club and email your WWC and team information to the MPIO (see instructions above).


What if my WWC number has expired?

Clearance on any WWC number needs renewing with the NSW Office of the Children's Guardian every five years after the date it was granted. A new clearance on your existing WWC number can be requested within three months of expiry of the current clearance.


It is your responsibility to ensure your WWC does not lapse during the football season. If it does you will need to stop your role until you have renewed your WWC number.


Renewing a WWC is done online and is fast and easy

What if I have lost my WWC Number?

You can retrieve your WWC Number at the following link:

Role of the Member Protection Information Officer at WPFC

WPFC's MPIO is available to help provide a child-safe culture and to help keep our children safe from harm. Part of the MPIO role is to manage the Working With Children check protocol.

This role also provides confidential assistance if you believe a child is possibly at risk of harm (physical, emotional, or sexual, or neglect). Further information about this role is here

If you have any questions regarding the WWC process, or you think a child may be at risk of harm, please contact the Club’s MPIO by email at If no response is received in a timely manner, please raise your concerns to the club's Committee ASAP.