Working With Children (WWC) procedure
Are you working with Children from West Pymble Football Club (WPFC) as a volunteer or in a paid position??
Then you will need a Working with Children (WWC) clearance before the season starts (even if your child is in the team).
Teams with players 17 years or below will not be able to start the season until a manager and coach has been allocated to the team and their WWC clearances have been verified by the Club.
A Working With Children (WWC) number is provided by the Office of the Children’s Guardian NSW (OCG NSW), and it verifies a person has not been convicted or charged with a crime against a child in Australia. Part of the process involves checking a person’s national criminal history and their juvenile records. For more information regarding this process go to: https://www.kidsguardian.nsw.gov.au/child-safe-organisations/working-with-children-check/what-gets-checked
To help keep children safe from harm, Football NSW have made it mandatory for each football club to confirm each adult working with children has a WWC number, and their WWC status has been checked by the football club before they commence their role. Football NSW have stipulated each club must have a member protection information officer (MPIO) to complete these checks.
So if you are 18 years or older, and working with or supervising any players with WPFC who are 17 years or younger, in a paid or volunteer position, you are working in a child-related role. Roles within WPFC include coach, manager, referee, trainer, physiotherapist, technical director, youth coordinator, Committee member or MPIO. Note official referees are now also required to obtain a WWC and provide their referee branch with a valid WWC Number.
If your role with the Club is paid (through salary, allowances, gift vouchers or other forms of payment) you will need a paid WWC number (this process will cost you $80). If your role is strictly voluntary you will need to apply for a voluntary WWC number (this process is free). A paid WWC is valid for both paid and volunteer work. A volunteer WWC is valid for volunteer work only. A paid position WWC number looks like this: WWC123456E. A voluntary position WWC number looks like this: WWC1234567V.
Instructions on the WWC process are below.
How to register with the club as a volunteer (paid or unpaid) and to get WWC clearance.
1. Create a football account
Create a Football account (if you don’t already have one): https://account.footballnetwork.com.au/register
2. Register as a volunteer for our Club
Login in to your Football account: https://account.footballnetwork.com.au/
click on the "Play Football"
click on Register
click on the relevant age group
search for West Pymble FC
click on ‘start my registration’
follow the prompts and register as a volunteer (include your volunteer role, WWC number, WWC expiry date), see below if you dont have a WWC number yet.
Email the Club’s MPIO officer (firstname.lastname@example.org) confirming you have:
registered as a volunteer
your full name
your date of birth
what your volunteer position is (ie manager, coach)
the team you will be working with
What happens next?
The Club’s MPIO officer will then:
verify and record your WWC check has been completed and cleared;
inform you and the WPFC Committee that WWC clearance has been made;
allocate you to your relevant team and position;
if your WWC clearance is not successful you will be told by the MPIO officer you were unsuccessful and you will be unable to work with children at WPFC .
If a person gets convicted or charged with a crime against a child, their WWC number gets cancelled or surrendered by the OCG NSW. The OCG NSW then notifies our Club the person no longer has WWC clearance. Our MPIO officer will then contact the person and the Committee and advise that person is no longer able to work with children at WPFC.
Instructions on how to obtain a working with children (WWC) number
Go to http://www.kidsguardian.nsw.gov.au/working-with-children/working-with-children-check, complete the online process, and take note of your Application Number.
Take your Application Number and proof of ID to a NSW Service Centre (Motor Registry) and complete the process (there is no fee for a volunteer WWC, and $80 for a paid WWC). You will receive your WWC Number by email over the next week or so (sometimes faster).
Register as a volunteer for the Club and email your WWC and team information to the MPIO (see instructions above).
What if my WWC number has expired?
Clearance on any WWC number needs renewing with the OCG NSW every 5 years after the date it was granted. A new clearance on your existing WWC number can be requested within 3 months of expiry of the current clearance. It is your responsibility to ensure your WWC does not lapse during the football season. If it does you will need to stop your role until you have renewed your WWC number. It is easier to renew your WWC number before it expires (it’s a simple online process – go to https://www.kidsguardian.nsw.gov.au/child-safe-organisations/working-with-children-check/when-to-renew).
What if I have lost my WWC Number?
You can retrieve your WWC Number at the following link: https://www.kidsguardian.nsw.gov.au/child-safe-organisations/working-with-children-check/contact-us.
Role of the Member Protection Information Officer (MPIO) for WPFC
WPFC has a Member Protection Information Officer (MPIO) to help provide a child-safe culture and to help keep our children safe from harm. Part of the MPIO role is to manage the working with children check (WWC Check) protocol.
Another part of the role is to provide confidential assistance if you believe a child is possibly at risk of harm (physical, emotional or sexual harm, or neglect). See the Club’s website for further information: https://www.wpfc.com.au/mpio-info.
If you have any questions regarding the WWC process, or you think a child may be at risk of harm, please contact the Club’s MPIO officer by email (email@example.com). Other contact details are listed on the WPFC Website under "Contact Us" as an 'Other Club Offcial' (https://www.wpfc.com.au/coordinators)