Working With Children (WWC) procedure

 

Are you working with Children from West Pymble Football Club?

Then you will need a WWC Check clearance before the season starts...

We require all Coaches and Managers to maintain a current "Working With Children" check, even if you are volunteering for your own child's team.

 

A WWC clearance for the manager and coach of each child’s team will be necessary before kit bags are collected for this winter season (on 23 March 2017).

Football NSW have made it mandatory for each football club to have a Member Protection Information Officer (MPIO) to help provide a child-safe culture at WPFC and to help keep our children safe from harm. If you think a child is at risk of harm (physical, emotional or sexual harm or neglect) please contact the MPIO for a confidential conversation. Contact details for the MPIO are listed on the WPFC Website under "Contact Us" as a 'Coordinator'

Part of the MPIO role is to manage the working with children check (WWC Check) protocol at WPFC.

If you are working with or supervising any players with WPFC who are 17 years or younger, you are working in a child-related role.  If you are 18 years or older and you are a paid employee of WPFC, a volunteer coach, manager, trainer, physiotherapist, technical director, youth coordinator, Committee member or MPIO, your WWC clearance must be verified by WPFC before you start your role with WPFC.

Before you can start your role at WPFC this season you will need to:

- present your WWC check number and birth date to the MPIO so that your WWC Check clearance can be verified; or

- apply for a WWC and provide confirmation to the MPIO that your WWC application is under way.

Instructions on the WWC process are below.

 

The Working With Children Policy for WPFC can be found here.

 

The NSW Office of the Children’s Guardian has commenced auditing NSW football clubs for compliance with the WWC Check protocol. If we are found in breach of this protocol our Club can be fined $11,000 for non-compliance, and more importantly, the safety of our children are put at more risk.

 

How to obtain your WWC Number and provide to WPFC

 

Process to obtain WWC verification

 

A WWC Check clearance ceases to have effect 5 years after the date it was granted, unless it is cancelled or surrendered within that 5 year period. A new clearance can be requested within 3 months of expiry of the current clearance.

 

Many adults working with WPFC will have clearances from previous years. If a WWC clearance has expired or they do not have one, they will require a WWC clearance before commencing their role at WPFC.

 

If the applicant does have a WWC number

 

Before an adult commences their role at WPFC, they must:

  • provide the WPFC MPIO with their family name, date of birth and WWC Number.

  • the WPFC MPIO will verify their WWC status with the OCG.

  • the WPFC MPIO will notify the WPFC Committee and the applicant the results of their WWC check.

  • if clearance is received, the applicant will be told by a Committee member or the WPFC MPIO they can commence their role with WPFC from that date.

  • if clearance is not received, the applicant will be told by a Committee member or the WPFC MPIO they were unsuccessful with their application and will be unable to work with children at WPFC.

 

If the applicant does not have a WWC number

  • The applicant must complete the online process at http://www.kidsguardian.nsw.gov.au/working-with-children/working-with-children-check and take note of their Application Number

  • Take their Application Number and proof of ID to a NSW Service Centre (Motor Registry) and complete the process (there is no fee for a volunteer). They will receive their WWC Number in the mail in due course.

  • Once the Applicant has lodged their WWC application at a NSW Service Centre they need to provide the WPFC MPIO with their Application Number, surname and date of birth. While their application is under way, the applicant is able to work with children at WPFC until the results of the WWC are returned.

  • Provide the WWC Number to the WPFC MPIO as soon as it is received

  • The WPFC MPIO will verify their WWC status with the OCG.

  • WPFC MPIO will notify the WPFC Committee and the applicant the results of their WWC check. If clearance is received, the applicant can continue their role with WPFC. If clearance is not received, the applicant will be told by a Committee member or the WPFC MPIO they were unsuccessful with their application and will be unable to work with children at WPFC.

 

If a person has lost their WWC Number

 

The applicant can retrieve their WWC Number on-line from http://www.kidsguardian.nsw.gov.au/child-safe-organisations/working-with-children-check then provide the WWC Number, their surname and date of birth to the WPFC MPIO . The WPFC MPIO will run a clearance check and notify the Committee and the applicant the outcome of their verification check.

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